If you are planning an outdoor event, make sure that your guests are comfortable in any weather. Even the best-laid plans can never predict when rain, wind, or even heat-wave can roll through and cause your guests to be uncomfortable. When making party plans, be sure to think about the various scenarios that could cause your guests discomfort, and prepare for these situations before they occur.
Some ways to make ensure guests' comfort during your function are:
Keep them cool. If the sun is shining on the day of your event, that is good; if it becomes too hot for your guests, that is bad. Plan ahead and rent fans or portable air conditioners to provide some relief to guests that become too warm. You can rent fans for events by contacting companies like Fan Guy.
Engage the kids. Kids can get antsy and uncomfortable at adult parties and events. Lighten the mood and provide some things that kids will enjoy, such as inflatable toys, bounce-houses, or water slides. Go ahead and spring for a cotton candy machine or an industrial popcorn-popper, too.
Figure out your facilities. Is your home's bathroom going to be enough for the event that you have planned? Avoid a line for the toilet by renting out a portable restroom for your function. Set it up away from the festivities, but in a spot convenient for your guests to use.
Set up some shade. Rental companies often offer tents or awnings that can provide shade for portions of your property. Depending on the size and number of guests, you may choose to set up informal seating for guests that just want to get out of the heat. A covered spot is also ideal for keeping the sun off of food buffet and bar, too.
Keep guests hydrated. Talk to rental companies about leasing a water cooler and ice machine for your event. This is a great way to keep guests hydrated, and avoid the hassle of filling and refilling water glasses. Plus, renting out an ice machine ensures you will have ample ice for slushy drinks, cool cocktails, and frozen treats without running to the store.
Go the extra mile to make sure your guests are comfortable and able to enjoy your event, party, or celebration. Don't chance that the weather will cooperate; make plans to protect your guests and party from wind, rain, and extreme heat. Visit rental companies and businesses to find some of these items to make sure everyone has a good time at your event!